For universities · distance and online programmes
Vacademy runs your university's distance and online programmes on one platform, under your own name: admissions, study material, live sessions, assignments, proctored exams and results. You pay a flat annual licence fee, never a share of tuition.
The distance
A distance learner studies alone, after work, on a phone. The university meets her at admission and again at the exam. Everything in between is recorded somewhere, often in several systems that nobody reads together.
On one platform, each of these is a list you can open on any morning of the semester, not a report you ask for after the results.
One semester
Pick a step. You will see what the learner does, what your team sees, what her record shows afterwards and, where there is one, what the rule says.
The learner
Meera fills in the application on your website, uploads her documents and pays the first instalment online.
Your team
The application moves through your own stages: form, payment, verification, admission. The fee goes straight to the university's payment gateway account. We never hold it.
In India, the UGC rule: Counselling, online application processing and fee payment are to be provided online as well. (Regulation 13(C)(1)(v))
On her record
Application
The learner
She signs in to your university's portal or app and finds Semester 1: her courses, the calendar and her first live session.
Your team
Programme, semester, course, unit: the structure and the words on screen are yours. When the next session begins, last session's content rolls forward in one action.
On her record
Semester 1
The learner
Each unit has video lectures, reading material, a discussion and a short quiz. On a weak connection she downloads lessons in the app and studies offline.
Your team
Units open by date, or only after the one before is finished. A page counts as read only if it stayed open long enough, and idle time is left out.
In India, the UGC rule: Online courses follow four quadrants: e-Tutorial, e-Content, Discussion forum and Assessment. (Annexure VI)
On her record
Unit 4 of 12
The learner
One tap joins the weekly session. If she misses it, the recording appears inside the same unit.
Your team
Attendance comes from the room itself: who joined and for how long. You can count a learner present only if she stayed for a set share of the session.
In India, the UGC rule: A four-credit course carries 12 hours of live sessions over 12 weeks. (Annexure VI, Table 3)
On her record
Live session, week 4
The learner
Work gets busy and she stops signing in. A WhatsApp message from the university reaches her, and then her mentor checks in.
Your team
A learner with no activity for a number of days you choose gets a message automatically. A list names everyone who has missed several sessions in a row, and each mentor sees their own learners' progress.
In India, the UGC rule: The analytics of the learning management system are to be used to ensure each learner takes part for at least two hours every fortnight. (Regulation 13(C)(5))
On her record
This fortnight
The learner
She uploads each assignment before the deadline and sees her marks. When a page confuses her, she asks a doubt on that exact page.
Your team
Deadlines are enforced on the server, and late work is flagged. A doubt goes to the course teacher and stays open until it is answered.
In India, the UGC rule: Continuous assessment carries at most 30 per cent of the marks. The term-end examination carries at least 70 per cent. (Regulation 15(A)(3))
On her record
Assignment 2
The learner
She writes the exam on screen with her camera on, or on paper in an examination hall, as your rules require. If her connection drops, she carries on from where she stopped.
Your team
Camera checks flag a missing face, a second person or a switch of tab, and keep snapshots as evidence. A live console shows who is writing, and lets you add time or close attempts. An exam can stay locked until an attendance level is met.
In India, the UGC rule: For online programmes, no term-end exam is held in a subject unless the learner has taken part in at least 75 per cent of the programme's activities. (Regulation 15(A)(3))
On her record
Term-end exam
The learner
She sees her marks, her own checked answer script and the comments on each question.
Your team
Your evaluators mark on screen. AI can prepare a first draft of the marks, and nothing reaches a learner until a teacher has reviewed and released it. If the answer key changes, the paper is re-marked and the change is logged.
In India, the UGC rule: Every part of assessment is handled by the institution itself. No part of it may be outsourced. (Annexure II)
On her record
Result
Step 1 of 8 · Before the semester
The learner
Meera fills in the application on your website, uploads her documents and pays the first instalment online.
Your team
The application moves through your own stages: form, payment, verification, admission. The fee goes straight to the university's payment gateway account. We never hold it.
In India, the UGC rule: Counselling, online application processing and fee payment are to be provided online as well. (Regulation 13(C)(1)(v))
On her record
Application
Meera is an example, and the numbers on her record are made up to show the format.
Meera is an example, and the numbers on her record are made up to show the format.
For Indian universities
Under the 2020 Regulations, a university delivers online programmes through SWAYAM, or through another platform that the Commission approves on the recommendation of a Technical Expert Committee.[5] That approval belongs to your programme, not to a software company, and we cannot promise it. We can show you where Vacademy stands on each line the committee looks at, including the lines where the answer is no.
Regulation 4(C), for Online programmes.
iv aLearner authentication, integrated with Aadhaar or another government-recognised identity, and with passports for foreign learners
No
Not in Vacademy. Learners sign in with a password, a one-time code or Google. Checking identity against Aadhaar or a passport stays with your admission office.
iv bLearner registration through a web application, with supporting documents
Yes
Online application forms with your own fields and document uploads, moved through stages you define.
iv cA payment gateway using a digital payment system
Yes
Razorpay, PhonePe, Cashfree, Stripe, PayPal or eWAY. Fees settle in the university's own account.
iv dA learning management system that tracks delivery, learner engagement, assessment, results and reporting
Yes
Progress, study time, attendance, marks and reports for every learner, batch and course.
vThe ability to conduct proctored examinations with security arrangements
Partly
Camera proctoring with face checks, snapshots at set intervals and tab-switch flags. There is no secure browser, no invigilator from us and no biometric check. The fold-out list below takes Annexure II line by line.
viNo franchise arrangement with a private service provider. Ownership of every component of online education stays with the university. A UGC notice of 2025 adds the learning platform to that list
Yours
This is about your contracts, and we cannot rule on it. Neither text says what ownership means for software that a university licenses. On Vacademy the portal runs on your domain, your staff hold the admin rights, your data can be exported at any time, and a deployment of your own is available. Take any vendor agreement, ours included, to your legal office.
Line vi is Regulation 4(C)(vi). The words “and learning platform” come from paragraph 8 of the UGC's public notice of 18 September 2025.[6]
1 (i)User management: role-based authentication, registration, profiles with a personalised dashboard, activity analytics and an API to connect other tools
Yes
Built-in and custom roles, a learner dashboard, activity analytics, a REST API and signed webhooks.
1 (ii)Course content management: all types of files (PDFs, documents, MP3s, MP4s) and e-learning formats
Yes
PDF, documents, slide decks, video, audio and SCORM packages.
1 (iii)Personalised learning paths, with criteria to be met before a learner moves on
Yes
Units unlock by date, on completion, or after named prerequisites are finished.
2Collaboration and communication: online chats, discussion forums, user groups, a built-in messenger
Yes
A group chat for every batch, one-to-one messages, discussion slides and doubt threads.
3Assignment and quiz management, supporting all types of questions
Yes
Assignments, quizzes and exams with nine question types, objective and written.
4Access across devices: personal computers, laptops, tablets and smartphones
Yes
A web portal and Android, iOS, Windows and Mac apps, with offline study in the apps.
5Security and privacy: privacy controls, protected logins and secure server locations
Yes
ISO/IEC 27001 certified. Encryption, access control and hosting are set out on our security page.
1User friendliness
Yours
Yours to judge. Try the clickable demo on our homepage, then ask to see your own course in it.
2Content storage and management: production, video and audio storage, ease of access, reliability
Yes
Files sit in encrypted Amazon S3 storage and are delivered through Amazon's content network. Live-session recordings are archived there too.
3Synchronous interaction: video and audio conferencing, live chat
Yes
A built-in live classroom with whiteboard, screen share, chat and recording, or your own Zoom or Google Meet.
4Asynchronous interaction: discussion forum, blogs, wikis
Partly
Discussion slides inside a course and doubt threads on any lesson. No learner blogs or wikis.
5Learner engagement: interactive content, activity management, group projects
Partly
Questions inside videos, interactive lessons, polls and quizzes. No workspace for group projects.
6Peer group interaction: social media integration, group activity, breakout rooms
Partly
A group chat for every batch and one-to-one messages. Breakout rooms when you teach on Zoom. No social media integration.
7Learning communities and research forums
Partly
One community channel for the whole institution. Nothing built for research groups.
8Adaptive learning: skill gap analysis, personalised content
Partly
Reports name each learner's weak topics, and an AI tutor sets practice on the lesson that is open. The course does not reorder itself for each learner.
9Grouping learners with different mentors, one mentor for 250 learners
Yes
Mentors are assigned by hand or evenly in turn, with a cap on how many learners each one takes.
10Dashboards for all the stakeholders
Yes
Separate dashboards for administrators, teachers, mentors and learners.
11Proctored examination methodology: question bank, paper setting and valuation; registration and scheduling; grades from continuous evaluation; learner authentication
Partly
Question banks, paper setting, scheduling, camera proctoring and on-screen marking are built in. There is no secure browser. Final grades are worked out in your examination system, and identity checks are yours.
12Examination support: multiple choice and long or short answers
Yes
Objective questions are marked at once. Long answers are typed, or written on paper and uploaded.
13Online assignment creation, submission and grading
Yes
Assignments with server-enforced deadlines, file uploads, marks and late flags.
14A tool to keep students informed about activities and performance
Yes
Announcements, email, push and WhatsApp notices, and progress reports sent on a schedule.
15Plagiarism check provisions
No
Vacademy has no similarity checker. Keep the tool your university already uses.
16Methodology for an online payment gateway
Yes
Six gateways are supported. The money settles in the university's own account.
17Flexibility: browsers supported, a responsive main site
Yes
A responsive web portal, plus Android, iOS, Windows and Mac apps.
18Support for the standard four quadrant approach followed by SWAYAM
Yes
Video, reading material, discussion and assessment sit together in every unit.
19Online award of certificates and degrees
Partly
Course certificates carry a QR code that opens a verification page. Degrees, and their upload to the National Academic Depository, stay with your examination office.
20A methodology to train the faculty to design, develop and deliver online courses
Yours
Your method. The course builder is made for teachers, and AI can draft a first outline from a teacher's own notes for the teacher to correct.
21Security features for transparency and credibility, including IP tracking of the learner
Yes
Every signed-in request is logged with the user, action, IP address, device and time. Administrative changes are kept in an audit log.
22Scalability: maximum users, and the number able to log in at the same time
Yes
Published plans go up to 10,000 learners and larger numbers are quoted. Our published load test put 1,000 simulated candidates through one exam.
23A methodology to ensure that the faculty engages with students, motivates and assesses them
Yours
Your method. The platform shows the evidence: doubts waiting for an answer, scripts waiting to be marked, and time taken by each teacher.
24An organisational set-up in the university for maintaining and running the platform
Yours
Your team runs the programmes. We host, maintain and update the software.
25A methodology to ensure the quality of courses
Yours
Your method. A review step lets a named approver check each course before it is published.
aA secure browser: an application installed on the machine that stops other windows, screen capture, recording and remote login
No
Vacademy has no secure browser. Leaving the exam tab or full screen is recorded as a flag. It is not prevented.
bRemote proctoring by image capture at intervals, by video streaming, or by capture of the candidate's screen
Yes
Snapshots from the candidate's camera at an interval you set, from every 10 seconds to every 10 minutes, and one more at every flag. No video is streamed.
cEncryption of the question bank, the exam data and all communication between server and candidate
Partly
Every connection is encrypted in transit, and files and backups are encrypted at rest. Ask us how question-bank records are stored before you rely on this line.
Yours marks a line that is about the university's own method or contracts, where software can only help. This is our reading of the 2020 Regulations with their amendments of 2021, 2022 and 2024, checked against the UGC and DEB pages on 13 November 2026. It is not legal advice. Check each line against the current text and the Commission's later notices before you rely on it.
Exam season
A term-end exam can run on screen with camera checks, on paper that is scanned and uploaded, or on paper in a hall. Your regulator decides which of these a programme may use. All three end in the same marks, results and reports.
You name the evaluators for each paper, and they mark on the script itself, on screen. AI can prepare a first draft against your marking scheme, for typed answers and for handwritten scripts in English. Results stay hidden until a teacher has reviewed and released them. A corrected answer key re-marks the paper, and every change is logged.
How AI-assisted marking worksIn August 2026 we put 1,000 simulated candidates through one exam on our production servers. No request failed, and all 1,000 papers were checked one by one afterwards.[1] That is the size we have published. For a larger sitting, ask for a load test at your size first.
A camera check cannot prove that an exam was clean. In one controlled test at a Dutch university, proctoring software flagged none of six students who had been asked to cheat, and a human reviewer caught one.[7] Flags and snapshots are evidence for your examiners. The decision stays with them.
Between admission and the exam
The silence shows in the record weeks before the exam form is due. In the trials below, what brought learners back was a person. Software showed that person whom to call.
The cost
In the United States, a company that recruits learners for a university's online programmes is usually paid with a share of tuition. In a survey reported by the Government Accountability Office, 16 of the 25 colleges that paid this way paid between 41% and 60%.[11] One Indian company that markets the degree programmes and certificate courses of universities and institutes told investors in 2025 that it receives 23% to 70% of the fees learners pay.[12] Vacademy charges a published yearly fee by number of learners, and learners pay their fees into the university's own account. Put your own numbers in.
Vacademy LMS, Elite plan, up to 5,000 learners
₹6.75 lakh
a year at list price. That is ₹225 for each learner. Paid for the year upfront: ₹5.74 lakh.
A 30% share of those fees, every year
₹3.6 crore
These two lines do not buy the same thing. A partner that takes a share usually also pays for marketing and builds your courses. Vacademy is the platform only, and your team does that work. The plan price is the published LMS list price before tax. Add-ons such as the admissions CRM are priced separately, and AI features and messages are billed by use.
Control
A distance programme carries the university's name to learners it will never see on campus. The platform should carry that name too, and should never hold your records hostage.
Who is on it today
Online academies, exam-prep brands and professional education providers. Vet Education gives continuing education to veterinary professionals around the world.
We name a customer only with its written consent. No university is named on this page yet.
“With thousands of members across countries, managing communication and course enrollments was becoming unmanageable. … Our workflows are now faster, our reach is wider, and our members feel more supported than ever before.”
Charisma JudgeFounder, Vet Education
Before you ask
We would rather tell you now than in the third meeting. For these jobs, keep the system you have or plan for one.
A secure exam browser
Not built in. Leaving the exam tab or full screen is recorded as a flag, not prevented. India's UGC Regulations ask for a secure browser when an exam is proctored remotely.
Grade cards, grade points and degrees
Vacademy holds and exports the marks for every assignment, quiz and exam. It does not work out a CGPA, print the grade card or issue degrees. Your examination system does.
Aadhaar, DigiLocker and biometric checks
Not connected. Identity checks stay in your admission and examination process.
Plagiarism checking
Not built in. Keep the similarity tool your university already uses.
Human invigilators
Camera checks are automatic, and your own staff review the flags. We do not supply invigilators.
LTI and xAPI
Not supported today. SCORM packages, a REST API and webhooks are.
Marketing budget and course production crews
We are a platform, not an online programme manager. Your team recruits, teaches and supports learners.
Handwriting in Indian languages
AI-assisted marking reads English scripts only today. Your evaluators mark other scripts on screen.
Marks, enrolments and payments leave Vacademy through a REST API, webhooks and CSV exports, so your examination system and ERP can stay where they are. Webhooks and API
Where to start
A platform change in the middle of a regulated programme is a risk. Keep it small until your own numbers say otherwise.
No. We have found no UGC approval, list or certificate for software companies, and we do not claim one. Under the 2020 Regulations a university delivers online programmes through SWAYAM, or through another platform that the Commission approves on the recommendation of a Technical Expert Committee, as part of that university's own programme. This page sets Vacademy against the published criteria line by line, and we will show you each line in a demo. The decision belongs to the Commission.
Both. For learners who study from printed material, Vacademy still runs admission, fee payment, counselling sessions, assignments and results. A term-end exam held on paper at your examination centres can be entered afterwards: the marks and scanned scripts for a whole batch go in as one upload, and each learner sees their own checked script.
With the learner's own camera. The learner's device checks for a missing face or a second person, takes snapshots at an interval you set and at every flag, and records tab switches and exits from full screen. You can set a number of flags after which the attempt is submitted. There is no secure browser, so leaving the exam screen is recorded but not prevented. We do not supply human invigilators, and Vacademy does not check identity against Aadhaar or biometrics.
It can prepare a draft. The AI reads typed answers and scanned handwritten scripts in English, marks each question against your marking scheme and writes short comments. A teacher reviews the draft, changes what is wrong and releases the result. Nothing reaches a learner before that. India's UGC Regulations say that no part of assessment may be outsourced and that answer scripts are evaluated by qualified teachers. Whether an AI draft has a place in your term-end evaluation is for your examination unit to decide.
No. SCORM packages upload as they are and keep reporting progress. PDFs, videos and documents can be uploaded together as one zip file that follows your course structure, and we move your learners and content across at no charge. Vacademy can also connect to a Moodle site that you keep running, so that learner records stay in step.
By default on Vacademy's cloud, with Hetzner Cloud and Amazon Web Services behind Cloudflare. If you need the data kept in one country, including India-only hosting, we run a dedicated deployment in the region you choose. You can export your data at any time, and it is deleted within 90 days of a contract ending.
The LMS has published plans by number of learners. The list price runs from ₹30,000 a year for 100 learners to ₹10,50,000 a year for 10,000, before GST. Above 10,000 learners we quote. The admissions CRM, WhatsApp and other add-ons are priced separately on the pricing page, and AI features and messages are billed by use. We never take a share of tuition.
The web portal is usually live within 48 hours of your data export. Branded Android and iOS apps take 20 to 25 working days, because the app stores review them. Moving a whole programme, with its content and staff, is planned with you.
Yes, through a REST API and signed webhooks for enrolments, payments, exams and certificates. Sign-in with Google is built in, and SAML 2.0 with providers such as Microsoft Entra ID is available on request. Vacademy does not support LTI or xAPI today.
The admin and learner screens are available in English, Hindi, French and Arabic. A course can be translated into another language with AI, reviewed line by line by your staff, and then published.
Tell us the programme, the number of learners and how you examine. We will walk through that semester on the platform with you: a unit, a live session, a proctored test and the marking screen.
Last updated 13 November 2026. Vacademy sells the platform described on this page, so check our claims against these sources. Rules are stated as we read them on this date, and they change. The learner in the examples is invented, and so are the numbers on her record. No customer results are quoted here.