The education ERP that runs the business side —
fees, certificates, HR and payroll, next to the teaching.
An ERP built for coaching institutes, schools and online academies: flexible fee plans (upfront, instalment, subscription, donation) with GST-compliant invoices, branded certificates with QR verification, coupons + referrals, an admissions CRM fed by WhatsApp / Meta / Google leads, and HR + payroll for faculty and staff. One ledger, one learner record, one login — shared with your LMS.
- Multi-currency · GST · TDS · EPF · ESI compliant
- WhatsApp + Meta + Google leads in one CRM
- QR-verifiable certificates · bulk issue
- Faculty + staff in the same platform as learners
What this pillar fixes
Where teams lose hours, money, and learners today
Your 'ERP' is six vendors and a spreadsheet
Stripe + Razorpay + LeadSquared + WhatsApp tool + Tally + GreytHR. Six bills, six logins, six APIs to reconcile. None of it knows which student is in which batch, so fee status, attendance and marks live in different systems — and reconciliation is a half-day every week.
Enquiries die in WhatsApp groups
Without structured CRM intake, leads land in personal WhatsApps, get followed up inconsistently, and 40–60% silently fall through. Conversion drops; CAC climbs.
Certificates are an afterthought
Most academies generate certificates by editing a Word doc and mail-merging names. The output looks low-effort. Employers can't verify them. Your credential — and your brand — loses value.
Inside the pillar
5 features in this pillar
Pricing & Plans
Upfront · instalment · subscription · donation · per-seat. Multi-currency, GST-compliant.
Explore feature →Certificates
Visual designer · QR verification · bulk issue · conditional release on attendance + scores.
Explore feature →Coupons & Referrals
Coupon engine + double-sided referral rewards + leaderboard + fraud detection.
Explore feature →Admissions CRM
Multi-channel lead intake · scoring · routing · WhatsApp + email engagement. Replace LeadSquared.
Explore feature →HR & Payroll
Faculty + staff directory · attendance · payroll · TDS / EPF / ESI compliant payslips.
Explore feature →What the ERP delivers
Real growth, fewer vendors, faster reconciliation
Avg saved vs separate Stripe + Razorpay + Chargebee + LeadSquared + GreytHR + Mailchimp stack.
Avg lift after switching from spreadsheets / generic CRM to Vacademy admissions.
From smart subscription retry + dunning workflows on failed payments.
Avg % of new enrolments from the built-in referral program after 90 days.
Customer spotlight
Pan-Asia coaching · INR + AED + USD billing
“We used to run three separate billing setups for India, GCC, and the US — three gateways, three accounting workflows, three Excels. Vacademy gave us one billing layer for everything. Finance reclaimed two days a month and we recovered 7.2% of MRR from smart retries alone.”
— CFO, Pan-Asia Coaching Group
Explore other pillars
Vacademy is one platform — not a stack
Course & Content
Storefront builder + pricing connect to your authored courses without copy-paste.
Explore pillar →AI & Automation
Automate certificate release · dunning workflows · referral payouts · CRM follow-ups.
Explore pillar →Communications & Analytics
Where payment events fire WhatsApp digests + renewal nudges + churn-risk dashboards.
Explore pillar →Frequently asked
Common questions from buyers
Is Vacademy an ERP for schools and coaching institutes?+−
Yes. The ERP side of Vacademy covers the business of running an institute: fee collection with upfront, instalment and subscription plans, GST-compliant invoicing in INR, AED, SAR, AUD and USD, certificates with QR verification, coupons and referral programs, an admissions CRM, and HR with attendance, leave and payroll for faculty and staff. It is not a separate product — it runs on the same learner record as the LMS.
How is an education ERP different from a school management system?+−
Most school management systems stop at fees, timetables and attendance. Vacademy's ERP is tied to the teaching data: a fee plan is attached to a course or batch, a certificate is released when attendance and scores meet a rule, a lead converts into an enrolled learner without re-entry, and payroll runs for the same faculty who take the live classes. The business workflows and the academic workflows share one database.
Which fee models does the ERP support?+−
Upfront, instalment, subscription, donation and per-seat pricing, set per course. Gateways include Razorpay, Stripe, PayU and Cashfree, with UPI for Indian payments. Failed subscription payments are retried automatically with dunning workflows, and every invoice is GST-compliant with multi-currency support.
Does Vacademy replace Tally, GreytHR and a separate CRM?+−
For most institutes, yes for the CRM and HR + payroll, and partly for accounting. The admissions CRM replaces LeadSquared-style tools; HR and payroll replace GreytHR or Zoho People for faculty and staff, including TDS, EPF and ESI-compliant payslips. Accounting software such as Tally stays with your accountant; Vacademy holds the fee ledger, invoices and receipts that feed it.
Can I run the ERP across branches or franchisees?+−
Yes. Sub-organizations give each branch or franchisee its own fee plans, staff, counsellors and reports, while head office sees a consolidated ledger and pipeline. Role-based access controls who can see and change what.
Do I have to buy the ERP separately from the LMS?+−
No. Fees, certificates and coupons are part of the platform licence; the CRM is an add-on module and HR + payroll is enabled per institute. Pricing is a flat licence — Vacademy does not take a percentage of the fees you collect.
From 6 vendors to 1 ERP
Send us your current stack — we'll show the consolidation plan.
List your current tools (gateway, CRM, accounting, HR, comms). In a 30-min session we'll map each one to Vacademy and walk through the migration + cost analysis.