If you run a coaching center on Teachmint, you already know it's a capable platform that thousands of educators use to run their batches. So when you think about moving to a new platform, the question that keeps you up at night isn't really about features — it's a simpler, scarier one: "Will I lose my students?"
That fear is completely fair. Your students, their progress, their fee records, your recorded lectures and your hard-earned brand all live inside your current platform. The thought of a messy export, confused learners, broken logins, or a day of downtime is enough to make most institute owners stay put — even when a better fit is available.
Here's the good news: with the right plan, none of that has to happen. This guide walks you through exactly how to migrate from Teachmint to Vacademy — what moves over, the three phases of a clean switch, and the tactics that keep every learner with you through the transition. Migration is free and guided, with zero downtime, and most centers go live in about 48 hours.
What Actually Moves Over
Before anything else, let's settle the biggest worry: what happens to your data. Everything that matters comes with you. Here's a clear, factual look at what you have today and how it carries into Vacademy.
| What you have today | On Teachmint today | Stays the same on Vacademy |
|---|---|---|
| Courses & content | Your batches, recorded lessons and study material | Moved over course-by-course, structure intact |
| Student accounts & records | Enrolled learners with their profiles and progress | Imported so students keep the same access |
| Live class history & recordings | Past lectures and recordings your students rely on | Preserved so nobody loses access to old classes |
| Fee / payment records | Who has paid, dues and collection history | Carried into online fee collection + analytics |
| Your branding | Your institute name, logo and identity | White-label apps under your OWN brand |
| Communication channels | How you reach and follow up with students | Admissions CRM with WhatsApp + auto follow-ups |
The Migration in 3 Phases
Audit & Export
We map out everything you have on Teachmint — your batches, students, recordings and fee records — and help you export it. Nothing is touched on your live setup, so your classes keep running exactly as they are today.
Free Guided Migration
The Vacademy team moves your courses, students and data into your new platform — with zero downtime and no data lost. This is free and fully managed, so you're not stuck wrestling with spreadsheets or re-uploading content yourself.
Go Live & Announce
Once everything is verified, you flip the switch and announce your new branded app to students. From kickoff to go-live usually takes around 48 hours — a single weekend is often enough to make the move.
Keep Every Student Through the Switch
A platform change only feels disruptive when students are left confused. The whole point of a guided migration is that your learners barely notice anything except a better app. These are the retention tactics that keep your batches intact while you move.
A Switch Students Barely Feel
Because student accounts and records are imported for you, learners keep the same login — no re-registration, no lost progress. You announce the new branded app over WhatsApp, recordings stay accessible, and your CRM quietly follows up with anyone who hasn't logged in yet.
Retention Tactics
- Same login for learners — no re-registration needed
- WhatsApp announcement of your new branded app
- Recordings preserved so nobody loses access
- CRM follow-ups for anyone who hasn't logged in
What Students Gain
- White-label Android, iOS and web apps under your brand
- Auto-recorded live classes to rewatch anytime
- Auto-graded tests with instant performance reports
- Online fee payment, all in one place
What You Get on the Other Side
1. Your Own Branded Apps
White-label Android, iOS and web apps under your institute's own brand — so your name, not someone else's, is on every student's home screen.
2. Admissions That Run Themselves
An admissions CRM captures WhatsApp enquiries and sends automated follow-ups, so new leads get a reply even when your front desk is busy with classes.
3. Teaching, Tests & AI in One Place
Live classes auto-record for replay, auto-graded test series give instant reports, and the Vsmart AI suite helps you build courses and quizzes faster — all under one predictable subscription.
Your Pre-Switch Checklist
Before you migrate:
- List your active batches, students and recorded lectures so nothing is missed
- Note your current fee and payment records to carry into online fee collection
- Have your logo and brand assets ready for your white-label apps
- Book a free migration call so the Vacademy team can do the heavy lifting
After you go live:
- Announce your new branded app to students over WhatsApp
- Confirm learners can log in with the same details and see their recordings
- Use CRM follow-ups to nudge anyone who hasn't logged in yet
- Schedule your next live class and let auto-recording handle the rest
Ready to Move Without Losing Anyone?
Free migration is included, with zero downtime and no data lost. Pricing starts at ₹4,999/month — no per-student fees, no setup cost, cancel anytime. Most coaching centers go live in about 48 hours.
Frequently Asked Questions
Will students need to re-register?
No. Student accounts and records are imported during the guided migration, so your learners keep the same login. There's no re-registration and no lost progress — they simply open your new branded app and continue.
Do recordings and past classes carry over?
Yes. Your live class history and recordings are preserved during migration, so students don't lose access to the lectures they've already paid for. New live classes on Vacademy are auto-recorded too, so they can rewatch anytime.
How long does migration take?
Most coaching centers go live in about 48 hours. The Vacademy team handles the heavy lifting of moving courses, students and data, so a single weekend is often enough to make the switch.
Is migration really free?
Yes. Free migration is included — the Vacademy team moves your courses, students and data with zero downtime and no data lost. Pricing starts at ₹4,999/month with no per-student fees, no setup cost, and you can cancel anytime.
What if a student can't find the new app?
You announce your new white-label app over WhatsApp, and the admissions CRM sends automated follow-ups to anyone who hasn't logged in yet. That combination makes it easy to bring every learner across without chasing them manually.